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Posted on March 27th, 2019 - Posted in Management, Reporting, Tips and Tricks

Email Alerts: Integer Fields

Last month, we discussed how powerful Email Alerts are in conjunction with our Equipment Module. Now we are going to dive deeper and show you how powerful Wellsite Report can be in keeping you up to date! Email Alerts have so many configuration options that it may seem intimidating to get started. No need to worry! We can help demystify it for you.

The Basics

Before we start, let’s define two important concepts that make up the backbone of Email Alerts:

  1. Field Type – Forms and equipment can have several different types of fields that take different types of input. For instance, Select List fields require you to select a choice from a dropdown menu, while Text fields allow you to type in a response.
  2. Example of Text FieldExample of Text Field

  3. Field Value – An Email Alert is based on a specific field and its value. Whenever one of your users submits the form or updates the equipment that has that field, we take the value in that field and compare it to a condition. If the value in the field meets that condition, then we send the Email Alert. If it doesn’t, then we don’t send an email.

In other words, your Email Alerts depend on the type of input and the value of that input. Let’s illustrate how this works with one of the more intuitive and flexible field types: Integers. An Integer field is a type of field where users can only enter non-decimal numbers.

Integer Fields

When we have an Email Alert for an integer field, we have several options for setting up the condition:

  • Has Value – If the field has a value – any value – then the condition has been met and the Email Alert goes out to your chosen users.
  • Equals
  • Does Not Equal
  • Is Greater Than
  • Is Less Than
  • Is Greater Than Or Equal To
  • Is Less Than Or Equal To

Updating Cable to create Email Alert Updating Cable to create Email Alert

Put it all Together

Now that we have all the pieces, let’s put them together. Suppose we have a wireline cable that we use every day at the jobsite. We don’t want to use a cable that might cause issues when running down hole, so whenever our employees use the cable, they update the “Runs” field on the cable in Wellsite Report. We also decide we want to pull a cable out of service and recondition it every 100 runs. Here’s where the Email Alert comes in. We set the condition up on the “Runs” field. If the field value of “Runs” is greater than or equal to 100, then we send an Email Alert letting the appropriate users know that the cable needs to be reconditioned.

But what if we don’t see the email and our employees keep using that same cable? Every time they update the cable in Wellsite Report, the Email Alert will still go out if “Runs” is greater than or equal to 100.

Email Alert selected users receive
Email Alert selected users receive

If you’re eager for more, stay tuned! We’ll be covering other field types as well as recurring Email Alerts.

SMS Communications now available!

Posted on April 18th, 2019
Posted in Management

SMS Communications: Wellsite Report’s newest addition

We’ve all been there. We send an email expecting it will get read and action will be taken as necessary only for an employee to say, “I didn’t see your email.” It’s hard enough to get co-workers to respond efficiently in the office, but when your co-workers are out on the oil field, the problem […]

Release Notes

Posted on April 3rd, 2019
Posted in Management, Project Management, Reporting, Software Update

Release Notes – 2.6.2

What’s updated? New Feature: SMS Alerts Send SMS messages to any user who has a mobile number in their Wellsite Report account Upload a PDF or image to be sent as downloadable link within the text message Select recipients by base, role, or a combination of both If your company enables SMS, your existing users […]

Posted on March 27th, 2019
Posted in Management, Reporting, Tips and Tricks

Email Alerts: Integer Fields

Last month, we discussed how powerful Email Alerts are in conjunction with our Equipment Module. Now we are going to dive deeper and show you how powerful Wellsite Report can be in keeping you up to date! Email Alerts have so many configuration options that it may seem intimidating to get started. No need to […]

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